Operational Checklist & Matrix

Supplier Data Onboarding Checklist

Use this 10-section checklist to standardize supplier product data ingestion, enforce attribute mapping, and eliminate catalog onboarding delays.

Checklist Progress

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1. Define Onboarding Requirements

Required product identifiers specified (SKU, MPN, GTIN)Category-specific technical attribute schemas definedPhysical unit standards established (e.g., metric vs imperial)Controlled vocabulary lists defined for drop-down attributesMedia asset requirements (image resolution, CAD formats) specified

2. Request Supplier Information Package

Supplier contact and manufacturer credentials verifiedRaw catalog files (PDFs, Excel, CSV, ZIP packages) collectedTechnical datasheets, CAD drawings, and compliance certificates requestedSubmission date and catalog version recorded

3. Check Submission File Integrity

Verify file completeness and readability (check for unreadable OCR scans)Confirm all referenced PDF attachments and image ZIP files existCheck for duplicate file submissions or outdated catalog versionsEnsure table structures and column headers are legible

4. Validate Product Identities & SKUs

Confirm every product record contains a distinct SKU / MPNCheck MPNs against internal master database for duplicate SKUsDistinguish parent product families from individual SKU variantsIdentify discontinued or obsolete models

5. Validate Attribute Mapping & Units

Map vendor column names to internal canonical master fieldsConvert vendor physical units to standard canonical unitsSeparate multi-value string fields (e.g. '400V 3-Phase') into distinct fieldsVerify extracted values against acceptable numeric rangesPreserve raw extracted string and page-level evidence coordinates

6. Validate Taxonomy & Category Mapping

Assign products to internal master taxonomy category nodesVerify product category matches category-specific attribute schemaFlag unclassified products or catch-all category assignments

7. Validate Media Assets & Technical Documents

Verify primary product image is present and meets resolution limitsLink technical drawings, user manuals, and safety certificates to SKUsCheck asset filenames match target SKU identifiers

8. Exception Handling & Review

Classify exceptions into Blocker, Major, or Minor severityRoute low-confidence attribute extractions to human reviewerLog audit trail of reviewer corrections and vendor clarifications

9. Approve Supplier Submission

Verify 100% completion of mandatory category fieldsEnsure 0 blocking validation errors remainExport clean payload to PIM, ERP, or e-commerce API

10. Maintain Supplier Quality Scorecard

Log supplier error rates and format consistency scoreSave approved supplier mapping templates for automated re-onboarding

Supplier Product Data Requirement Matrix

Reference template detailing mandatory fields, acceptable data formats, and canonical value examples.

Field Name	Requirement Status	Data Format	Canonical Example
Manufacturer Name	Yes (Mandatory)	Text	Acme Industrial
Manufacturer Part Number (MPN)	Yes (Mandatory)	Alphanumeric	X200-400V
Product Title / Name	Yes (Mandatory)	Text string	3-Phase Induction Motor
Rated Voltage	Category-Specific	Number + Unit	400 V
Rated Power Output	Category-Specific	Number + Unit	5.5 kW
Primary Product Image	Channel-Specific	JPEG / PNG URL	acme-x200.jpg
Technical Datasheet	Recommended	PDF URL	spec-x200.pdf